Why do I have to go thru this every month?
By trk918
@trk918 (254)
United States
July 12, 2007 11:48am CST
Several years ago I set the cut of date of invoiced to the 15th. I invoice on the 16th for everything thru the 15th. My boss agreed this was a good thing. Now every month he wants me to start invoice at least 2 days earlier. No body even has their timesheets filled out thru today. How can I invoice without hours? Why do I have to go thru this every month. They know how things work, we have been over it every month for years. What do I need to do to get thru to everyone that there is a reason we have set things up this way and need to stick to it for financial reasons?
1 response
@jeanne94668 (478)
• Philippines
12 Jul 07
I understand that you do the invoice on the 16th of each month. You've set the cut off date on the 15th of every month. And now your Boss is requesting you to do it 2 days earlier. Just one question, do you make payments on the 17th of every month?
My idea why your Boss is requesting you to do it 2 days before the 15th, so that the payment would be exactly on the 15th of every month. Not 2 days after the 15th of each month.
Just like when I was making the payroll in our office before. Our pay day is every 15th and 30th of the month. So before the 15th, which is usually a day before, I prepare the payroll. So that the following day my boss would sign the check for the payroll. Exactly on the 15th of each month, we get our pay. Any adjustment would be done on the next payroll.
Just like you said, not all had their timesheets filled till the 15th of every month. So the adjustments would be made on the next cut-off date.
This is just my idea nad shared to you what I used to do with my old job.
@trk918 (254)
• United States
12 Jul 07
We get paid twice a month. The 1st & 16th. I cut payroll on the 16th because the hours run thru the 15th. He has always done it that way and does not want to change payroll. He will not sign the checks until the day of payroll even if I was to do them early. We only have 4 employees so it's not a long process for payroll.
I cut checks weekly for paying bills.
When I first started here he would invoice everyday. It got very confusing and difficult to figure out who got invoiced for the month & when. We had no steady accounts recievable. He did not use a accounting program at the time. It would sometimes take hours to sort thru everything to figure it all out because lots of our clients have multiple projects & he would bill per project not client. I enforced the accounting program & standard way of doing things so there is a steady income, out go of money & a lot less time trying to figure it all out. It has worked very well. Going back thru last months invoices to see what date the cut off was on each one of them is a waste of time, something I don't have a lot of because I do more than just the books.
