How To Become Effective Secretary

yes, being a secretary is a tough job. i am not a secretary for anyone but here in our office my job description is a member of the committee secretariat. i work in the government, and whenever the council has a meeting or hearing we attend and take notes but mostly of the procedings are recorded. you really must have a good background in grammar for you trancribe every word that they have spoken. and with the trancription goes the committee report.

I agree with all your discussion about the effectiveness of Secretaries. I think a really important additive would be that she, the secretary, or he for men secretaries, should be organized. I think organization is a very important quality.

not only that, you have to be organized and anticipate needs before they happen. There is a lot to being a secretary!

To be an effective secretary one has to attain a high degree of competence, efficiency and confidentiality. With today's modern office gadgets it has greatly helped a secretary's daily chores. A secretary should be able to act effectively in the absence of her immediate superior and is in control of the daily running of the office. Needless to say a secretary is the next important person aside from the head of department. She holds the company's confidential matters and that is why she is to be a trusted person.

There is more to being an effective secretary than transcribing unless your position is solely a transcriptionist. To be an effective secretary you must have the ability to multi-task, pay thorough attention to detail, maintain excellent communication and grammar skills and have the ability to understand, recognize and appreciate confidentiality in communications. Your interaction with clients or on the telephone represent the company you are working for and therefore should reflect a positive image of the company. Your attire should be professional.